Case Study Kings

THE COMPANY

The school was founded in 1541 by King Henry VIII following the dissolution of St Werburgh's Abbey, which became Chester Cathedral. The school was variously called "The Free School" and "The Grammar School". It was not known as The King's School until the mid 19th century when it was referred to as the "Grammar School of King Henry VIII". Dedicated school buildings were opened by Gladstone in 1876 adjoining the North West corner of the Cathedral.
M2 Digital had been a copier system provider to Kings School for several years and they produced over 3 million documents per year on the copiers but also produced in excess of 700,000 prints from a variety of printers. These were procured over many years from different suppliers and by a number of different manufactures, using multiple technologies on a variety of contracts with differing commitments.

THE BRIEF

Kings School needed to simplify their print fleet to a single supplier, which had to be capable of supporting the different technologies needed to a high level and offer a managed service with little or no need for staff to be involved on a day-to-day basis. The firm required a single billing platform that would be flexible enough to meet the growing challenges of the business and give accurate quarterly management data. Kings School also wanted to reduce the amount they print and get better value for money.

M2 SOLUTION

M2 Digital was chosen for our commitment to supporting and managing their printing equipment, which had been gradually developed over the last 15 years through innovation in technology. We produced a working document based on data collated from King School devices using the unique M2 Docu-Audit system and basic information collated by the IT dept. As a result, we recommended a balanced deployment of assets to reducing the number of devices by moving towards multi-functional devices. Our solution made use of our innovative Docu-Plan, a managed print service that offered Kings School a one-stop solution. We installed a mix of Canon and HP products, and matched the M2 Docu-Flow software solution to their legacy systems. This now provides vastly simplified quarterly management reports.

BENEFITS TO KINGS SCHOOL

M2 took control of the entire print fleet, allowing Kings School to concentrate on their pupil and IT requirements. They now enjoy a guaranteed cost of production, and have improved efficiency by using just one phone number for all their support services and supplies. Consolidating their equipment into multi-functional devices has increased productivity as well as helping to reduce waste. The solution is flexible enough to grow with the business and will evolve based on their requirements going forward.

“The King's School has a proud history which forms the bedrock of the current modern, dynamic school.”